Security Manager

ASB provides a people-centered humanitarian response to alleviate human suffering, contributes to building the resilience of systems, communities, and societies, and applies integrated approaches to welfare and social and socio-economic development. ASB currently has a portfolio of more than 100 projects in countries such as Bangladesh, Bosnia and Herzegovina, Georgia, Haiti, Indonesia, Iraq, Kosovo, Nepal, Nicaragua, Niger, Philippines, Serbia and Ukraine.

ASB has been implementing humanitarian interventions in Ukraine since the beginning of the conflict in 2014. Following the full-scale invasion of Ukraine by Russia in February 2022, ASB has increased its humanitarian operations to respond to the multiple needs of the war-affected population of Ukraine. Our team is committed to providing multi-sectoral humanitarian aid in the areas of basic needs, food security, hygiene, winterization, health and psychosocial support. This includes in-kind assistance as well as cash components and social services provided in cooperation with local partners.

ASB in Ukraine is currently seeking applications from qualified and dedicated professionals for the position of Security Manager.

We offer:

Contract duration: 1-year contract (including 3-month probation period) with the possibility of extension based on funding availability and performance.

Duty station: Kyiv

Start date: as soon as possible

Vacancy: for National staff only

Salary: ASB offers a competitive salary commensurate with experience

Purpose of the Role

The Security Manager will serve as the principal security focal point for ASB personnel in Ukraine. This position is responsible for overseeing security information management, security planning and implementation, the operational management of project facilities and vehicles, as well as preparing and delivering security-related reports.

Key Responsibilities

1. Security Planning and Implementation:

• Act as a security expert on all emergency preparedness planning and incident responses
• Provide complete oversight and management for the safety and security of all Ukrainian personnel and assets countrywide
• Develop strategies to continuously improve and refine security management systems for effectiveness and efficiency, considering evolving project needs, team dynamics, and project mission
• Maintain and ensure compliance with project and organizational security policies
• Develop the Field Travel Policy, Vehicle Administration and Safety Policy and Project Security Plans
• Review and update the security plans quarterly, or more frequently if a changing security situation warrants
• Evaluate, review, and update the hibernation and evacuation plans and ensure that practical preparations are in place and briefed to all staff.
• Develop and implement operating procedures and contingency plans
• Ensure offices have adequate life safety measures.
• Supervise, update, and test the communication tree.
• Ensure drivers and vehicles are following safety standards and requirements.
• Advise on in-country travel of Ukrainian personnel, including provision of situational travel security information, and safety measures to be taken by staff while traveling.
• Conduct security risk assessments for offices and venues, evaluating physical, geographical, social, and structural features which may support or detract from the overall safety and security of a property’s facilities or location; subsequently, provide recommendations for implementation of risk mitigating practices and features for each location.
• Develop project Standard Operating Procedures, including but not limited to access to Ukraine facilities, travel procedures, communications, and implementation of Minimum Operating Security Standards (MOSS).
• Serve as a key member of the Incident Management Team.
• Where possible, train local staff in security awareness, first aid, and, where not a subject matter expert, identify sources of relevant training and recommend staff to be trained.
• Following the guidance and in close collaboration with the ICT team, oversee the cybersecurity framework for the project, ensuring that IT systems, networks, and data are protected from emerging threats in a conflict zone. Work closely with the ICT corporate team to implement proactive monitoring, incident response, and encryption protocols to safeguard sensitive information.

2. Security Information Collection:

• Assist the Country Director (CD) in collecting, updating and communicating information regarding the security situation in Ukraine and specifically with respect to Ukraine operations
• Collate security information and report to the CD and project personnel as required.
• Track and record security-related incidents throughout project operational areas
• Participate in weekly meetings with the NGO Security Forum, UNDSS, and other Security Focal Points/Security Managers to obtain up-to-date security information

3. Reporting:

• Report security incidents affecting all project personnel (including subgrantees), offices and assets to CD
• Provide security updates on a daily, weekly, monthly, and quarterly basis of all project security-related activities and issues to CD
• Draft, edit, and distribute security updates and alerts to all country project staff
• Distribute security-related information, alerts, and policies as directed by CD
• Provide travel recommendations and restrictions to ensure staff receive personal risk mitigation advice specifically tailored to the individual, their personal background, their region of travel, and their anticipated task

4. General Administration:

• Visit locations that ASB staff must frequent throughout the country annually and conduct risk assessments
• Maintain a database of contacts who are national country security authorities
• Supervise the procurement of equipment related to safety and security upgrades and training
• Prepare and deliver security briefs to staff in country
• Respond to other requests by CD as required
• Monitor social media, news, open source and procured intelligence to inform staff of areas that may become unsafe to visit
• Conduct periodic staff accountability drills via SMS and project phone tree

Requirements

• University degree in a relevant field, or 10 years experience in related fields.
• Minimum 8 years of experience in security management, preferably in complex environments, including 3 years in managerial roles
• Vast experience of work in INGO in Ukraine
• Tactical medical training and certifications will be an advantage
• Strong knowledge of security practices in INGO or diplomatic settings
• Professional security certifications (e.g., CPP, PSP) will be an advantage
• Ability to analyse information and make quick, informed decisions
• Excellent management and organizational skills
• Strong interpersonal and problem-solving skills
• Excellent communication and reporting skills
• Flexibility and ability to work under pressure
• Ability to make sound judgment decisions regarding staff and project security
• Proficiency in English and excellent computer skills (word-processing, spreadsheets, and databases)

Personal Characteristics

• Detail-oriented, analytical, and solution-driven
• Strong integrity and neutrality
• Resilient under pressure
• Able and willing to travel if needed
• ASB is an equal opportunity employer.

Qualified applicants should submit:

• A Letter of Motivation (max. 1 page) specifically addressing the above job description and requirements as well as mentioning salary expectations.
• A CV (max. 2 pages)

Applications must be sent as a single document by e-mail to [см. контактную информацию ниже] with the subject line: «ASB. Application. Security Manager»

Only applications submitted electronically in English will be considered. Applications will be reviewed on a rolling basis.

Only short-listed candidates will be invited for an interview.

Closing date: 30.09.2025

Website ASB Germany: http://www.asb.de/en

Website ASB Country Office Ukraine: https://www.asb.org.ua/